Courseleaf Section Scheduler (CLSS)
CLSS is a scheduling tool used to create, edit and validate course sections. It helps streamline how departments manage class schedules each semester.
If you have questions, contact the Course Scheduling team at 804-828-1353 or rarscheduling@vcu.edu.
Training Resources
Access to CLSS
CLSS can be accessed by authorized users at https://next.bulletin.vcu.edu/admin/dashboard/. If you wish to request access, please email the Course Scheduling team rarscheduling@vcu.edu.
Basic Terminology
- Instance: the term being scheduled, for example Spring 2026 (202620)
- Design mode: Entire schedule unit must be processed by the course scheduling team. Changes go directly into Banner once approved.
- Refine Mode: Changes are processed and approved at the section-level. Changes go directly into Banner once approved.
Waitlist Cap Default
The Waitlist Cap for all eligible courses must be set to the mandatory default of five (5) seats.
Common Errors/Issues
Online courses (section attributes of ROND or RONL) must use the online classroom ONLNE. Whenever the current room assignment shows as Course taught online OL (9999), change the room to ONLNE (9999).
- Select “Staff” as the instructor.
- In the Notes to Scheduling Staff, enter the instructor’s name and V#. Add a note that the instructor has read both the FERPA and the Computer and Network Resources Use policies.
- Select “Does Not Meet."
2. Check “User Defined.”
3. Enter Time
4. Accept
Check the box beside “Show courses with no sections.”
- When adding new section for the cross listing, select existing cross-list course under “Cross-list With” tab
- Once Cross-list course is selected; the crosslisting meeting information will populate under Schedule and the location will populate
- If desired crosslisted class does not exist and you are unable to create the section, please add a note to the scheduling staff and we will complete the crosslisting on our end
- Add section as usual; include Honors section numbering (700), restrictions (HN1, HN3) and attribute (RHON)
- Add a note in the "Notes to Scheduling Staff" area to add HON: to the course title and our team will process the change